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Administrative And Human Resource Assistant at Chance for Childhood

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Chance for Childhood believes that no child should have to fight for a safe, happy childhood. We exist to ensure that every child in Africa can thrive from their early years through to adulthood. Together with partners, supporters, children and their communities, we protect, educate and create lasting change for every child threatened by violence, neglect and conflict.
We specialise in ensuring access to inclusive education and safe spaces so that children can play, grow, learn and thrive. We are a Ghanaian NGO that belongs to the Chance for Childhood family registered in the UK.

 

Job Description

 

  • Reporting to: Senior Finance and Administrative Officer
  • Salary: GHC36,500 – GHC38,000 per annum, depending on experience
  • Job type:  Fixed term (2 years renewable)
  • Full-time (40 hours per week)
Purpose of the role
Chance For Childhood seeks to engage a committed and hands-on individual as an Administrative and Human Resource officer. The Admin and HR officer will work under the supervision of the Senior Finance & Administration officer to provide administrative, and Human Resources support to the team and projects in Ghana.
Main duties and responsibilities
Administrative and logistical Support (50%)
  • Provide organizational and logistical support for workshops, events, meetings, and trips.
  • Support the reviewing of invoices, expense reports, and receipts.
  • Coordinate with IT support to ensure that computer equipment is operational including Internet access, email, electronic filing and retrieval system, etc.
  • Maintain accurate inventory of office equipment, furniture, software, and accessories
  • Make travel arrangements, and effectively handle administrative problems and inquiries as appropriate
  • Schedule and coordinate appointments
  • Planning meetings and taking detailed minutes
  • Write and distribute letters, emails or correspondence memos.
  • Establish and maintain hard and soft copy project files and record keeping systems in compliance with Chance for Childhood procedures.
  • Maintain accurate documentation for supply orders and receipts for payments.
  • Assist the Senior F&A officer to establish monitoring and tracking systems for project budget, expenditures, approvals, and inventory
Human Resource support (50%)
  • Coordinate with HR support and manage the onboarding of new hires including benefits administration and the exit of departing of project employees
  • Serve as primary point of contact and liaison with project staff on office administrative and HR procedures and as liaison with external vendors and suppliers in Tamale
  • Assist with day-to-day operations of the HR functions and duties
  • Providing clerical and administrative support to the HQ Human Resources Managers.
  • Liaise with the Senior F&A Officer to ensure that CfC staff records are well maintained through filing appropriately the correspondence and any important documents. In a bid to support a paperless office, all important correspondence shall be saved in image on SharePoint in the appropriate folders.
Other Duties
  • Actively participate in team meetings, teamwork plans, adopt team spirit, take responsibility for action items assigned, and provide feedback as needed,
  • Represent Chance for Childhood at external meetings and events as requested
  • Multitask, be able to manage competing priorities and be able to prioritize in order to meet organizational objectives,
  • Keep up to date with any changes in legislation, regulatory procedures, best practice, and industry standards,
  • Perform any other duties commensurate with the level of the post, as may be required

 

Required Skills or Experience

 

  • The candidate should have at least HND in business administration, accounting, Human Resources management, finance, or any other relevant field of study related to the post. A minimum of four years’ experience in delivering on the key responsibilities for this position is required.
  • Experience working in an International NGO (INGO) or Development Agency
  • Knowledge of tax regulations with specific interest in INGO operations
  • Required experience working in multi-cultural environments.
  • Thorough working knowledge of Microsoft Office (particularly Outlook, Word and Excel) and accounting software.

 

How To Apply | Administrative And Human Resource Assistant at Chance for Childhood

 

  • Send cover letter highlighting how your skills and experience meet the person specification (2 pages maximum) and your CV (including details of two referees ). The Cover letter should include disclosure of any prior misconduct or termination of past employment, with consent to the disclosure by the former employers as part of the recruitment process.
  • Applications should be titled “Ghana Administrative and Human Resource Officer” and addressed to the country representative. All applications should be sent to apply@chanceforchildhood.org

Closing date 

  • All applications should be received latest GMT 23:00 hours on 1st March 2023.
  • Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
  • Only shortlisted candidates will be contacted.

Safeguarding 

  • Chance for Childhood is committed to safeguarding everyone we encounter.
  • We have a zero-tolerance policy towards any abuse, neglect, and exploitation of all people. Everyone that works with us is required to share and uphold this commitment through signing and complying with our Global Safeguarding Policy and Code of Conduct.
  • Pre-employment checks are undertaken to ensure high standards are maintained, including a police check (or equivalent) and references.