Administrative Manager at People and Partners Group

ESSENTIAL DUTIES AND OTHER RESPONSIBILITIES:

• Overseeing general office operation.
• Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
• Coordinating appointments and meetings and managing staff calendars and schedules.
• Supervising, mentoring, training, and coaching staff and delegating assignments to ensure maximum productivity.
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
• Purchasing office supplies and equipment and maintaining proper stock levels.
• Producing reports, composing correspondence, and drafting new contracts.
• Creating presentations and other management-level reports.
• Work closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures
• Promote equality and diversity as part of the culture of the organization
• Liaise with a range of people involved in policy areas such as staff performance and health and safety
• Recruit staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates
• Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
• Prepare staff handbooks
• Advise on pay and other remuneration issues, including promotion and benefits
• Undertake regular salary reviews
• Manage redundancy programs
• Administer payroll and maintain employee records
• Interpret and advise on employment law
• Deal with grievances and implement disciplinary procedures
• Develop HR planning strategies, which consider immediate and long-term staff requirements
• Plan and sometimes deliver training, including new staff inductions
• Analyze training needs in conjunction with departmental managers

EDUCATION, QUALIFICATION & EXPERIENCE:

• A bachelor\’s degree from a recognized institution.
• Minimum of 5 years prior experience in office administration. HR experience will be advantageous.
• Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Advance presentation and communication skills