Jobpointghana

Office Assistant at Tony Blair Institute for Global Change

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by

milagrogertrude
The Tony Blair Institute (TBI) is a mission-driven not for profit organisation. We exist to equip political leaders and governments to build open, inclusive and prosperous societies. We work hard, every day, to make a difference. When governments work well they are able to create economic and social change in a way that promotes fairness, social justice and opportunity. We work relentlessly to support leader and governments with the challenges they face. Giving them practical solutions and actionable insights, that once implemented, can be transformative for their people



Focus of the Role

TBI is growing its presence in Ghana and to support that growth, TBI is looking to recruit an Office Assistant to provide efficient support to the team and ensure smooth running of the office space.



Job Introduction

The role will be under immediate supervision of the Operations and Office Manager to perform general Office/Administrative and Logistics support to the team.

Key Responsibilities

    • General office management – ensuring all systems are operational
    • Support the procurement of office stationery and consumables
    • Assist in preparing brochures, printing / photocopying / binding reports
    • Support in managing all office correspondences and filing
    • Collate information on assets for input into asset register (Serial numbers, Model Numbers)
    • Reporting defects in the toilets, kitchen and general office to the Ops and Office Manager
    • Ensuring that necessary office repairs are done



  • Run errands as requested by the Ops and Office Manager
  • Assist in organising the office and always ensure orderliness
  • Monitor stocks of office supplies e.g. stationery, first aid kits etc. to avoid stock out
  • Assists in the provision of logistic support for project workshops and training
  • Perform other office and security duties as assigned from time to time.

Person Specification

This is a role in a fast paced office, working across multiple teams and areas of operations. Therefore the successful candidate for the role should be able to display the majority of the following:

    • Ability to work with little or no supervision
    • Experience in administrative, hospitality or operational field of work
    • Completion of at least secondary education or equivalent practical experience. Specific training in hospitality, administration or related work would be an asset
    • Experience in the usage of computers and office packages(Ms Word, Excel etc.)
    • Comfortable managing multiple demands across teams



  • Excellent written and verbal communication skills and attention to details
  • Good interpersonal skills and ability to establish and maintain contacts with suppliers
  • Fluent in English

 

 

How To Apply For The Job | Office Assistant at Tony Blair Institute for Global Change

To submit your application, click on the link below and complete all relevant fields on the online application form.

Click Here To Apply Online

CLOSING DATE: 10th Oct, 2022.