Accounting Technician at USAID

USAID is seeking applications from suitably qualified individuals to fill the position of Accounting Technician

General Statement of Purpose of the Contract

• The position is located in the Budget and Accounting Division, Regional Office of Financial Management (ROFM), USAID Mission to West Africa and its clients.
• The position will be responsible for performing the full range of B&A Division support functions to the Clients (Technical Teams, Missions, and Embassies) to which assigned.
• The primary purpose of this position is to: Maintain and regularly review, reconcile and balance ROFM’s Clients technical program accounting records for grant and loan projects and costs of administration operations; prepare necessary periodic reports based on these records; and provide information to Technical, Mission and Embassy Client management.
• Maintains and accounts for all Client accounting processes from the initial budgetary process through acquisition and assistance to liquidation and closure of the accounting cycle and reporting back to management on the results of the entire business cycle.
• The position will also be responsible for performing the full range of B&A functions and coordinating all ICASS functions in ROFM as well as Client Missions (Technical Teams, Missions, and Embassies) to which assigned. As a USAID employee, the incumbent carries responsibility to understand and incorporate the Agency\’s five core values in all aspects of his/her work

Statement of Duties to be Performed.

1. Serve as mission ICASS Coordinator. Participates in the analysis of the international cooperative administrative support services (ICASS) budget. Assists the Regional Controller with the coordination of all ICASS issues with mission management, including ICASS budget reviews, workload counts, and ICASS invoices. Coordinates the signing and payment of initial and final ICASS bills with USAID/West Africa and client missions. Enters commitment and obligation funding for all ICASS related expenses. Liaises with Embassy officials and client missions regarding all ICASS matters. Performs periodic reviews of supporting documentation for ICASS workload counts and staff allocation. Participates in meetings with USAID/West Africa and Ghana senior management (Mission and/or Deputy Mission Director), as necessary, to discuss ICASS budget and related issues.

2. Manages the use of Declining Balance Cards (DBC) for travel advance use in the Mission. This includes the review of individual card use in the bank’s system, increasing the card amount for approved advances, approving emergency increases and arranging that, decreasing card balances at the end of travels and verifies proper use of the cards through the bank’s system.

3. Maintains financial accounting records for operation, programs and activities, both project and nonproject. This entails performance of budgeting, accounting, record-keeping and reporting functions. Reviews obligation instruments and amendments to such instruments in conjunction with the Supervisory Accountant and assigned Financial Analyst. After the review is completed, records the agreement in the Phoenix Database either directly or through systems such as E2 and GLAAS and manual subsidiary records maintained on Excel spreadsheets. Periodically reconciles both sets of accounting records to the original documents.

4. Assists Client Management in planning and monitoring personnel and administrative support operations including reviewing and compiling major cost elements of the administrative support operations. Analyzes and notes significant differences in salaries and related benefits, procurement plans, and budgets. Notes, analyzes and reports on under-use and over-use of the budget elements and suggests corrective actions.

5. Maintains accounts and controls over program and operating funds allotted to the Client unit. Performs a continuous review of all obligations and disbursements and determines the validity of all unliquidated balances. Assists in the preparation of analytical reports including analytical information reports for Client management and formal reports required by USAID/W. Maintains working files and notes supporting the development of reports.

6. Serves as the Phoenix Vendor Creator and Backup for processing Vendor forms created by other missions. This includes manually creating vendor forms in Phoenix when a vendor code does not exist within Phoenix and updating current vendors’ information. The incumbent also assists Phoenix users to search and locate vendors in Phoenix.

Requirement 

• Education: A Completion of at least two years of College or University studies in in Business Economics,
  Business Management, Accounting or any field in the Social Sciences with a major in Accounting is required.
• At least three years of progressively responsible experience in accounting, budgeting, reporting and
  general financial management. One to two years of experience should have been in the application of fund and
  allotment accounting
• Language Proficiency: Level 4 English ability (fluent) is required. Skill in writing English is particularly
  important.

Skills and Abilities

• Must have the ability to analyze numerous accounting records and determine the need for various types of entries and adjustments; to reconcile and balance accounts and to relate the purpose and objectives of projects to their costs and fiscal requirements
• Ability to utilize data processing techniques and strong interpersonal skills are also required.
• The incumbent must have excellent computer skills in the use of word processing system, Excel, and other MS Office Applications as well as skilled in the use of computer based analytical programs.
• Demonstrated thorough knowledge of standard accounting practices, laws, regulations, and procedures associated with Accounting.
• The incumbent must have knowledge in Financial Management; a history of success in one or more of the position’s responsibilities.

How To Apply

• Offers must include a minimum of three (3) and a maximum of five (5) professional references with telephone and e-mail contacts, who are not family members or relatives.
• The applicant\’s references must be able to provide substantive information about his/her past performance and abilities. At least one reference provided should be a current or former supervisor.
• Offerors must attach a two-page supplementary document with written responses to the Evaluation Factors listed under Section III.
• Submit relevant educational certificate(s) and work permit or residency permit.
• Offeror submissions must clearly reference the Solicitation number(SOLICITATION NUMBER: 72062422R100009) on all offeror submitted documents

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