Office Administrator at iPay

We are currently looking for Office Administrator to support day to functionalities of iparama administration department.

• Manage phone calls and correspondence (e-mail, letters, packages etc.).
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
• Completes operational requirements by scheduling and assigning employees and following up on work results.
• Answering screening and forwarding incoming phone calls.
• Receiving and sorting and distributing daily emails.
• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Prepare correspondence and documents.
• Organize conference and meeting room bookings.
• Assist new applicants who come into the building to apply for positions.
• Schedule and follow up on appointments.
• Organize courier deliveries.

• Schedule and track meetings and appointments, and book flights and travel arrangements.
• Deal with emergencies in a timely and effective manner, while streamlining office operations. Update databases and perform general administrative tasks across the organization.
• Proven experience as an office administrator, office assistant or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with office management procedures and basic accounting principles.
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage.