Office Administrative Assistant at Ghana Chemicals Limited

If you are a skilled administrative professional who prides yourself on your stakeholder liaison skills, your ability to multitask and your attention to detail AND is seeking an opportunity to rediscover the work-life balance of working up to 12 hrs, then this is THE role for YOU!

A long-established and highly regarded Chemical company in Ghana is seeking an experienced Office Administrator to take on the dual responsibility of supporting the Managing Director and the company with office and administrative tasks.

This diverse and rewarding position will see you providing executive assistance to the Executive Management, providing board support, and managing the office of up to 20 full-time and over forty casual staff. The successful candidate will be an integral part of the wider team, assisting them to operate at an optimum level.

Ghana Chemicals Limited is searching for a suitably qualified candidate to fill in the position of Office Administrative Assistant

Your role acts as a conduit to ensure the seamless delivery of services to clients by providing administrative assistance to the directors and other technical staff. You will be responsible for:

• Documenting and maintaining accurate records and files
• Liaising with clients and external stakeholders, including communication throughout the procurement and technical processes
• Assisting with proposals
• Supervising and providing support to enable efficient workflow delivery
• Responding to correspondence within acceptable timeframes
• Data entry and use of data base
• Accurate and timely processing of invoicing and basic financial management
• Sourcing information and setting up new clients
• Handling operational queries, internal and external, as required
• Seeking improvement to procedures and processes
• Dealing with general office management
• Diary management and scheduling meetings.
• Logistics management, travel, and accommodation.
• Greet visitors to our office in a friendly, professional manner.
• Manage office amenities, equipment, upkeep, and maintenance.
• Coordinate and manage IT requirements and maintenance.
• Ensure meeting rooms, common rooms, kitchen, and reception areas are neatly presented.
• Assist management staff members with ad hoc duties as required.
• Ad hoc administration and data entry tasks as required.
• Board and management support, including organizing meetings, preparing materials, taking minutes.
• Liaising with production management and other suppliers.

• Other administrative and project support tasks as required.
  • Besides proven experience in an executive support role, the successful candidate will show.
  • Superior interpersonal skills and the ability to liaise effectively at all levels.
  • Strong time management skills and the ability to effectively prioritize tasks.
  • Articulate written and verbal communication skills.
  • Uncompromising attention to detail.
  • A proactive can-do disposition with a track record of demonstrating initiative.
  • Intermediate to advanced level Microsoft Suite skills.
  • The ability to apply a high level of confidentiality, judgement, and initiative to all situations.
  • Capacity to handle multiple priorities and balance work to achieve business goals.
  • Good communication and presentation skills, both verbal and written. A working knowledge of French will be an advantage.
  • A leader, is able to inspire and motivate individual and team performance.
  • Strong sales knowledge and commercial approach to business development.

Knowledge / Skills / Attitude

• Graduate / Undergraduate
• Excellent communication skills
• 4 years we require minimum working experience
• Pleasant personality and service oriented bent of mind
• Detail orientation
• Timeline oriented
• Task oriented (should complete all the tasks assigned to him/her