Job Vacancy for Junior Administrative Officer at GIZ Ghana

GIZ Ghana is seeking for Junior Administrative Officer to Perform duties and tasks at the request of management.

Responsibilities

• Organize conferences, workshops, training for the project including the provision of logistics, preparation of the agenda, documents, and presentations, as well as the writing of minutes.
• Make travel arrangements (hotels, flights, etc.). including reimbursement documents for travels.
• Coordinate purchase of equipment supplies and materials.
• Prepare the documentation for contracts, services, and/or purchases
• Participate in the planning, execution, and documentation of meetings, workshops, seminars, and other events held within the framework of the project.
• Comply with the regulations regarding accounting, contracts, and purchases according to internal processes and rules (P&R)
• Organize and update archives and documentation in compliance with GIZ knowledge management, manage, check and update the inventory of the project office.
• Perform other duties and tasks at the request of management.

QUALIFICATIONS

• BA/BSc administration, social science, or similar area
• Minimum of one (1) to two (2) years of relevant professional experience.
• Very good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (eg. MS Office)
• Good organizational and writing skills.
• Experience in office management and administrative tasks
• Good interpersonal, management, and communication skills.
• Strong command of the English language (both written and oral) is required; knowledge of the German language is an asset.
• Ability to multitask and work under pressure.
• Rendering result-orientated performance
• Willingness to upskill as required by the tasks to be performed corresponding measures is agreed with management.

How To Apply