Assistant Secretary at GoGlobal

GoGlobal is the world’s fastest growing, privately owned Global Employer of Record (EOR) service provider with a globally distributed and remote workforce.

GoGlobal’s technology-enabled EOR solution allows businesses of all sizes and geographies to hire staff globally without the need to set up a local entity, opening new doors to rapid expansion and growth. GoGlobal clients can hire top talent anywhere in the world – quickly, cost effectively and compliantly

GoGlobal is searching for a suitably qualified or experienced candidate to fill in the position of Assistant Secretary

This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team – this is not a traditional company secretarial role. The role requires an individual who can take responsibility for a wide portfolio of companies in multiple jurisdictions and ad hoc duties.

Job Description

• Prepare notices, agendas, resolutions/consents, minutes, and facilitate/coordinate board of directors’ and shareholders’ meetings/AGMs
  
• Incorporating and winding up entities and/or branches across multiple regions
  
• Opening of bank accounts for newly incorporated entities
  
• Work with finance team for change of bank signatories as and when required (populating forms from banks, notarization & apostilling, obtaining signatories’ signatures etc)
  
• Ensure all GoGlobal entities in EMEA (mainly Europe) comply with applicable regulatory and statutory requirements, as well as all internal policies and procedures
  
• Ensure all corporate books and statutory records of GoGlobal entities in EMEA (mainly Europe) are maintained, updated and accurate
  
• Review service providers’ contracts as and when required
  
• Support and work closely with internal teams (i.e tax, finance, operations, sales etc)
  
• Independently liaise with regulators, external service providers, and external auditors across multiple jurisdiction/region as and when required
  
• Provide weekly and monthly update/report on all corporate secretarial related projects
  
• Populate and keep the global subsidiary management database, Diligent Entities, up to date at all times
  
• Advise on general corporate law matters including but not limited to capital restructurings, asset and/or share transfers, shareholder distributions, and implement the necessary corporate transactional steps
  
• Perform other related duties and ad hoc projects as required (may include administrative duties).
  

Requirements

• 5 years relevant corporate secretarial experience gained working within a corporate setting, or with a professional services firm (Law degree or its equivalent would be an added advantage)
  
• Open to candidates who are currently pursuing ICSA coursework
  
• Candidates MUST have corporate secretarial experience with EMEA entities (prior corporate secretarial experience in handling European entities is a MUST)
  
• Must be able to proficiently communicate in English, including speaking, reading, and understanding English.
  
• Proficiency in another language (speaking, reading and writing) would be highly valuable though not mandatory)
  
• Must have strong drafting, project management, advisory, analytical, writing, and communication skills.
  
• Proven ability to work independently and as an effective member of a team.
  
• Place an importance on workplace integrity, sound business judgement, credibility, and professional ethics.
  
• Proficiency and high aptitude with computer skills, such as the Microsoft Office suite of software, Microsoft Teams, Adobe, Foxit Phantom PDF
  
• Flexibility to work with colleagues in other countries and on occasion accommodate calls and deadlines aligned to their time zones.